LPNOVA Board Meeting
2:00 pm on May 7, 2011
George Mason Regional Library
Call to Order
The meeting was called to order at 2:21 pm.
Credentials Check
Present
· board members (voting)
o Matt Cholko (chair)
o Matt Helm (at-large)
o Rod Severson (treasurer)
· other LPNOVA members (non-voting)
o Chuck Moulton
Absent
· board members (voting)
o Kristin Pavelski (vice-chair)
o John Fast (secretary) – arrived later in the meeting
· other LPNOVA members (non-voting)
o Mike Kane – arrived later in the meeting
o Laura Delhomme – arrived later in the meeting
A quorum of 3/5 board members were present.
Without objection, Chuck Moulton was appointed to take the minutes of this meeting.
Approve Agenda
Without objection, the agenda was approved.
Approve Minutes of Previous Meetings
Without objection, approval of the April 7, 2011 LPNOVA board meeting minutes was postponed until the secretary’s arrival.
Board Member Reports
Chair’s report
· LPNOVA’s fundraising letter to be sent by postal mail is almost ready to go.
o Matt Cholko ordered return envelopes which have not yet arrived.
§ The envelopes should be here Monday.
o Matt Cholko bought stamps.
o Chuck Moulton printed 300 letters and 100 reply pages.
§ Each reply page will be cut into 3 reply forms, for a total of 300 reply forms.
o ACTION ITEM: Matt Cholko and Chuck Moulton will stuff and mail LPNOVA fundraising letter.
· According to Matt Cholko, Mike Kane still wants to run for the Virginia House of Delegates.
o Laura Delhomme expressed interest in serving as his campaign manager.
o The filing deadline is August 23, 2011 at 7:00 pm.
· Celebrate Fairfax! organizing is progressing.
o Laura Delhomme will coordinate securing and staffing LPNOVA’s booth.
o Matt Cholko has filed preliminary paperwork
o Celebrate Fairfax! is June 10-12, 2011:
§ Friday, June 10: 6 pm – 12 am
§ Saturday, June 11: 10 am – 12 am
§ Sunday, June 12: 11 am – 7 pm
o http://www.celebratefairfax.com/
o ACTION ITEM: Laura Delhomme will organize the Celebrate Fairfax! booth.
· Matt Cholko is concerned that writing fundraising letters is getting more difficult.
o We need more activity to talk about in the letters.
o But doing less means we spend less money; thus, we don’t need as much fundraising.
Vice-chair’s report
· Kristin Pavelski did not attend the meeting.
Treasurer’s report
· There has not been much activity in or out of the checking account.
o 10 entries since November 1, 2010.
· Rod Severson bought the plaque for presentation to Marta Howard at the July barbeque.
o Rod wrote a statement for presentation of the plaque:
§ In recognition of her continuous efforts over the past _____ years in the promotion and support of the ideals of the Libertarian Party, the Libertarian Party of Northern Virginia is proud to present this plaque in appreciation to Marta S. Howard.
Given this day in July of 2011
o ACTION ITEM: Matt Cholko will look up in the database how long Marta has been active.
· Rod Severson pointed out we should put our meetings and events on the lpva.com site.
· http://lpva.com/Calendar/
o ACTION ITEM: Events committee will submit LPNOVA meetings and events to the LPVA events calendar.
Credentials update:
· Mike Kane arrived at the meeting. He is a LPNOVA member, but not a board member.
Secretary’s report
· John Fast had not yet arrived at the meeting.
At-Large report
· Matt Helm is focusing on the July fundraising barbeque.
o ACTION ITEM: Matt Helm will organize the July barbeque.
Committee Reports
Campus Organizing Committee:
· Committee members: Chuck Moulton (chair), John Fast, Matt Fernandez
· Chuck Moulton downloaded forms and other paperwork to organize a LP club at GMU.
o Requirements:
o 8 student members
o 4 student officers (can count at student members too)
o 1 faculty advisor
§ LP national chair Mark Hinkle suggested approaching Professor Bryan Caplan.
§ Mike Kane said Caplan would sign the form, but wouldn’t necessarily show up.
o ACTION ITEM: Chuck Moulton will organize the LP club at GMU.
Social Media Committee
· Committee members: Laura Delhomme (chair), Kristin Pavelski, Matt Helm, Chuck Moulton
o http://twitter.com/lpnova
o 9 followers (as of May 7, 2011)
o The account is run by Matt Helm (@thehelm01) and Laura Delhomme (@lavvra).
· Facebook page
o http://www.facebook.com/LPNorthernVirginia
o 76 likes (as of May 7, 2011)
o The account is run by Matt Cholko, Matt Helm, Laura Delhomme, and Chuck Moulton.
o Matt Cholko requested that posts be about Libertarians and libertarianism, not Republicans.
· Videos
o Nigel Lyons at the national office is looking to shoot some libertarian videos.
§ He wants interested LP members to come to the national office Tuesday night.
§ The idea is to shoot a video of what it means to be a Libertarian.
Events Committee
· Committee members: Kristin Pavelski (chair), Laura Delhomme, John Fast, Matt Fernandez
· According to Matt Helm, Laura Delhomme suggested LPNOVA help with Capital Pride.
o Matt Cholko pointed out Capital Pride conflicts with Celebrate Fairfax!
§ Capital Pride runs June 2-12, but Bruce Majors’ LP table is on June 10.
o http://www.capitalpride.org/
Credentials Check
Credentials update:
· John Fast arrived at the meeting. He is a board member.
· Laura Delhomme arrived at the meeting. She is a LPNOVA member, but not a board member.
Present
· board members (voting)
o Matt Cholko (chair)
o Matt Helm (at-large)
o Rod Severson (treasurer)
o John Fast (secretary)
· other LPNOVA members (non-voting)
o Chuck Moulton
o Mike Kane
o Laura Delhomme
Absent
· board members (voting)
o Kristin Pavelski (vice-chair)
A quorum of 4/5 board members were present.
Without objection, Chuck Moulton continued taking minutes of this meeting on behalf of the secretary.
Old Business
Meetup Group / Events
· Board members expressed concern at chair Kristin Pavelski’s inactivity (vice-chair / events committee chair).
o ACTION ITEM: Matt Cholko will talk to Kristin Pavelski about the events committee’s inactivity and her absence at board meetings.
Candidate Recruiting
· Mike Kane committed to run for Virginia House of Delegates.
o Laura Delhomme will be his campaign manager.
§ She just went to the Leadership Institute’s campaign management school.
o VA HoD-41 (according to preliminary redistricting)
§ http://redistricting.dls.virginia.gov/2010/Data/house%20plans/hb5005_passed_042811_houseplan/hb5005_passed_042811_houseplan_primary.pdf
o Mike Kane should attend the Leadership Institute’s future candidate school.
§ LPNOVA will pay for half of the tuition.
§ Matt Cholko offered to pay for the other half.
o Chuck Eby is willing to help design and host a website for Libertarian candidates.
o Door hangers are a good way to get the word out.
§ Matt Cholko can get 32,000 one color cardstock door hangers for $200.
o ACTION ITEM: Mike Kane and Laura Delhomme will shoot Libertarian videos at the LP national office on Tuesday night. (Chuck Moulton might come too.)
o ACTION ITEM: Mike Kane and Laura Delhomme will contact Chuck Eby about a website.
o ACTION ITEM: Chuck Moulton will send redistricting link to Laura Delhomme and Matt Cholko.
· David Dotson is running for Congress.
o Chris Parker is his new campaign manager.
Without objection, the LPNOVA board recessed for 10 minutes.
The meeting was called back to order at 3:35 pm.
Credentials update:
· Matt Helm left the meeting. He is a board member.
A quorum of 3/5 board members were present.
New Website
· Laura Delhomme has been designing a new LPNOVA website.
· She presented the website and opened the floor for suggestions.
o Fix the donate buttons.
o Add a downloadable donation form.
o Add a signup for the mailing list.
§ We use the NOVA announce list from the LPVA for our list.
o Add mailto links to the email addresses.
o Fix the leadership page.
§ Add treasurer Rod Severson.
§ Make the bylaws a downloadable pdf.
o Fix the join page.
§ Add a link to the Meetup group.
· Matt Cholko suggested we go live after the above fixes.
o Chuck will help Matt update the DNS with the registrar.
· ACTION ITEM: Laura Delhomme will fix the above website details.
· ACTION ITEM: Matt Cholko will update the DNS.
Without objection, LPNOVA authorizes Matt Cholko to move over to Laura Delhomme’s new website on Chuck Moulton’s server after Laura addresses the issues brought to her attention by the board.
New Business
Outreach Materials
· Inventory
o New Vision for America brochures
§ We need to order more NVfA brochures ASAP for Celebrate Fairfax!
o Magnets
§ Our magnets are useless now because they feature outdated elected official information.
o Pens
§ We have lots of pens left.
o Yellow bags
§ We have lots of yellow bags left.
o Issue pamphlets
§ We have lots of issue pamphlets left.
o Fans on sticks
§ We don’t have many fans left.
§ These are great for hot days... in very high demand!
§ Marta Howard has some in her attic.
o T-shirts
§ We don’t know our level of inventory.
§ Kristin Pavelski has LPNOVA’s t-shirt supply.
§ Rod Severson thinks we have a lot of left.
§ Matt Cholko thinks we’re out.
§ If we buy hundreds of 1 color t-shirts, we can get them for $2/each.
· ACTION ITEM: Matt Cholko will contact Marta Howard about the fans in her attic.
· ACTION ITEM: Matt Cholko will ask Kristin Pavelski how many LPNOVA t-shirts she is storing.
· ACTION ITEM: John Fast will order 2 cases of New Vision for America brochures (600/case) from LPStuff.com.
· ACTION ITEM: Rod Severson will reimburse John Fast for New Vision for America brochures.
Rod Severson moved that LPNOVA authorize John Fast to purchase 2 cases of New Vision for America brochures (600/case) from LPStuff.com. The motion passed 3-0-0.
Schedule Next Meeting
· Kristin Pavelski earlier requested a board meeting in Herndon (closer to her home).
· Everyone present preferred a centralized location.
Without objection, the next meeting of the LPNOVA board was scheduled for June 4, 2011 at the George Mason regional library.
Adjourn
The meeting was adjourned at 4:11 pm.
Action Items
Matt Cholko
· ACTION ITEM: Matt Cholko and Chuck Moulton will stuff and mail LPNOVA fundraising letter.
· ACTION ITEM: Matt Cholko will look up in the database how long Marta has been active.
· ACTION ITEM: Matt Cholko will talk to Kristin Pavelski about the events committee’s inactivity and her absence at board meetings.
· ACTION ITEM: Matt Cholko will update the DNS.
· ACTION ITEM: Matt Cholko will contact Marta Howard about the fans in her attic.
· ACTION ITEM: Matt Cholko will ask Kristin Pavelski how many LPNOVA t-shirts she is storing.
Kristin Pavelski
· ACTION ITEM: Events committee will submit LPNOVA meetings and events to the LPVA events calendar.
· ACTION ITEM: Matt Cholko will talk to Kristin Pavelski about the events committee’s inactivity and her absence at board meetings.
· ACTION ITEM: Matt Cholko will ask Kristin Pavelski how many LPNOVA t-shirts she is storing.
Rod Severson
· ACTION ITEM: Rod Severson will reimburse John Fast for New Vision for America brochures.
John Fast
· ACTION ITEM: John Fast will order 2 cases of New Vision for America brochures (600/case) from LPStuff.com.
Matt Helm
· ACTION ITEM: Matt Helm will organize the July barbeque.
Laura Delhomme
· ACTION ITEM: Laura Delhomme will organize the Celebrate Fairfax! booth.
· ACTION ITEM: Events committee will submit LPNOVA meetings and events to the LPVA events calendar.
· ACTION ITEM: Mike Kane and Laura Delhomme will shoot Libertarian videos at the LP national office on Tuesday night. (Chuck Moulton might come too.)
· ACTION ITEM: Mike Kane and Laura Delhomme will contact Chuck Eby about a website.
· ACTION ITEM: Laura Delhomme will fix the above website details.
Mike Kane
· ACTION ITEM: Mike Kane and Laura Delhomme will shoot Libertarian videos at the LP national office on Tuesday night. (Chuck Moulton might come too.)
· ACTION ITEM: Mike Kane and Laura Delhomme will contact Chuck Eby about a website.
Chuck Moulton
· ACTION ITEM: Matt Cholko and Chuck Moulton will stuff and mail LPNOVA fundraising letter.
· ACTION ITEM: Chuck Moulton will organize the LP club at GMU.
· ACTION ITEM: Mike Kane and Laura Delhomme will shoot Libertarian videos at the LP national office on Tuesday night. (Chuck Moulton might come too.)
· ACTION ITEM: Chuck Moulton will send redistricting link to Laura Delhomme and Matt Cholko.
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